SOE Alumni Association

SPECIAL NOTICE UNIVERSITY OF GUAM ALUMNI ASSOCIATION 2013-2014 ELECTION OF OFFICERS The UOG Alumni Association is looking for interested candidates to fill four positions in the organization. Individuals must have earned their undergraduate or graduate degree(s) from the University to qualify for office. Candidates should have proven leadership experience, are able to communicate and work with a large group, possess great organizational skills, are results-driven, and are motivated towards continuing efforts to foster fraternity and support for the University. Prior community or group volunteer experiences are a plus for all positions. For the position of Treasurer, it is recommended that the individual have professional experience in finance. Responsibilities for each position are as follows: President The President shall be the chief executive officer of the association and shall have the general supervision, direction and control of the business and officers of the association. The President shall be an ex-officio member of all the standing committees and shall have the general powers and duties of management usually vested in the office of President of an association and shall have such other powers and duties as may be prescribed by the By-Laws. The President shall appoint all committees except as otherwise provided herein. Vice President/President-Elect The Vice President/President Elect acts in the place of the President in his or her absence or disability. The Vice President/President-Elect shall become the Incoming President in the following term. Secretary The Secretary shall keep, or cause to be kept, a book of minutes at the principal office or such other place as the Executive Committee may order, of all meetings of the Association. The Secretary shall give, or cause to be given place of all the meetings of the Association required by the By-Laws to be given and shall keep a list of the members and the seal of the Association in safe custody, and shall have such other powers and perform such other duties as may be prescribed by the By-Laws. Treasurer The Treasurer shall keep and maintain, or cause to be kept and maintained, adequate and correct accounts of the properties and business transactions of the corporation, including accounts of its assets, liabilities, receipts, disbursements, gains, losses, capital, surplus and shares. Any surplus, including earned surplus, shall be classified according to source and shown in a separate account. The books of account shall at all reasonable times be open to inspection by any active member. The Treasurer shall deposit all money and other valuables in the name and to the credit of the Association with such depositories as may be designated by the Executive Committee. He/she shall disburse the funds of the Association as may be ordered by the Executive Committee, shall render to the Executive Committee, whenever they request it, an account of all transactions and of the financial conditions of the Association and shall have such other powers and perform such other duties as may be prescribed by the By-Laws. A petty cash fund may be established upon approval of the Executive Committee. Treasurer shall coordinate with the established financial accounting firm, tax preparer or other established persons to prepare and reconcile monthly and yearly financial records and reports them to the Executive Committee accordingly. The term of office for all positions is one year. The deadline to file for candidacy is Friday, February 1st through UOG Alumni Association President, Robert Paulino at 647-6841 or robert.paulino@pfcguam.com Candidates must submit a written statement that explains what position they are seeking as well as their bio-data to be posted on the uogalumni.org for other alumni to view prior to voting. Ballots may be cast on Friday, February 15, from 3p.m. to 5p.m. at the Jesus & Eugenia Leon Guerrero Business & Public Administration Building at the University of Guam, 2nd Floor, Room 261. Please bring a picture ID. Results will be posted via the uogalumni.org and the UOG Alumni Facebook page by Friday, February 15th 8 p.m. For more information, please contact UOG Alumni Association President, Robert Paulino at 647-6841 or robert.paulino@pfcguam.com